Interim Event Coordinator

WHO WE ARE

Are you an Event Professional looking to make an impact in your community? Do you have endless optimism, ready to move and create change in the community? Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and well-being of each individual, Bissell Centre’s work is based on building relationships, hope, and trust. Our community comes from all walks of life and so do we.

Through our programs, we work to empower people from meeting their own basic daily needs to have sustainable livelihoods, secure housing, and feeling hope for the future and make plans for a prosperous life. By joining Bissell Centre, you will become part of a fast-paced and dedicated team that works together to realize our vision.

Currently, Bissell Centre is looking for an individual wanting to join our Resource Development team. Are you ready to be our Interim Event Coordinator and make an impact in our community?

ABOUT THE ROLE

As an Interim Event Coordinator at Bissell, under the guidance of the Manager of Community Engagement, your primary responsibility is to coordinate and execute various community and fundraising events throughout the year. These events may range from program-specific gatherings for participants to third-party fundraisers and large-scale community/public events. Your role is crucial to the success of these events and supporting the organization’s mission

Duties and Responsibilities

Key Responsibilities:

Events

• Event Planning: Take the lead in planning, organizing, and executing a diverse range of events, including fundraisers, awareness campaigns, and basic need call outs
• Logistics: Coordinate all logistical aspects of events, including venue selection, event timelines, contingency plans, equipment and supply procurement, human resourcing, and stewardship.
• Strategic Planning: Provide input in developing strategic plans and budgets. Collaborate with various teams to set fundraising, volunteer, and programmatic goals.
• Marketing and Promotion: Help develop and implement event marketing plans to attract guests, sponsors, and community members.
• Engagement: Collaborate with internal and external stakeholders, such as program managers, volunteers, sponsors, vendors, and community partners, to ensure their participation and support in events.
• Event Execution: Oversee all aspects of event execution, including setup, registration, program flow, guest management, security, and cleanup. Handle on-site issues and troubleshoot problems that may arise during events.
• Event Support: Help staff to plan and coordinate program-specific events by providing insight and general guidance.
• Evaluation and Reporting: Conduct post-event evaluations to assess the event’s success, collect feedback from participants, sponsors, and volunteers, and identify areas for improvement. Prepare reports and share event outcomes with the management team.
• Third Party Event Support: Promote opportunities and provide support to individuals and organizations interested in doing donation drives and fundraisers on Bissell’s behalf.

Fundraising

• Fundraising Event Strategy: Understanding donor motivations and applying various tactics to increase event fundraising revenue

Professional Development

• Understand and confidently speak about Bissell Centre, its history, practices, programs, and objectives

Resource Development Team

• Represent Bissell Centre at internal and external events as required

• Give agency tours and public presentations as needed

General and Administrative

• Participate in team meetings, lead event kick-off meetings, and regular supervisions

• Help foster a culture of philanthropy at Bissell Centre

• Participate in safety walks around Bissell Centre’s downtown buildings

Other duties

WHAT YOU BRING TO THE ROLE

Qualifications & Commitment to Values

Education and Experience

• Two years’ experience in the not-for-profit sector or event planning
• Completion of post-secondary education or related experience in event planning is preferred

Knowledge:

• Alignment with organization’s mission, values, and philosophies.
• Experience with project management software is an asset.
• Basic understanding of process development and improvement.
• Basic database management skills are required.
• Basic budgeting knowledge.

Skills:

• Ability to plan and communicate event activities effectively.
• Effective communication of changes that may affect budget and objectives.
• Ability to develop and implement risk management plans.
• Meeting facilitation skills.
• Ability to procure and purchase items.
• Public speaking skills.
• Clear and concise written and verbal communication skills.
• Ability to analyze data and identify relevant metrics.

Abilities:

• Willingness to follow processes and instructions.
• Ability to learn independently.
• Proactive attitude and willingness to take initiative where appropriate.
• Collaboration with diverse people and groups.
• Time management and prioritization abilities.
• Actively engage in learning about event-specific best practices and legislation.
• Organizational skills for filing and maintaining event-related communications.

Working Conditions

• Full-time (40 hrs/week)
• Flexibility of the working day is inherent in the position. The workload fluctuates.[LB1] [MR2] Flexibility to work evenings, weekends, and the occasional Statutory Holiday is required
• There is a work from home element to this role. Due to limited office space, when possible, the successful candidate will work from home.
• Occasional travel and transportation of materials is required
• Working in spaces that are close to or includes people who are experiencing complex life situations

Guiding Competencies

The Interim Event Coordinator should demonstrate strong competency in the following:

• Behave Ethically: Understand ethical behavior and business practices and ensure own behavior is consistent with these standards and aligns with the mission, vision, and core values of Bissell Centre.

• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.

• Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.

• Service Focus: Anticipate, understand, and respond to the needs of participants and the community to meet or exceed their expectations within the organizational parameters.

• Foster Teamwork: Foster, sustain and role model productive team management practices, and contribute to a positive team environment. Share expertise and knowledge to support, coach and develop others.

• Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions that are timely and in the best interests of the organization.

• Stay Organized: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.

• Plan Proactively: Determine strategies to move the organization forward, set goals, create, and implement action plans, and evaluate the processes and results.

• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

• Adapt to Change: Personal capacity to adapt to change, lead competently through change, and make strategic adjustments to address changing needs.

• Self-Motivate: Capable of demonstrating independence and entrepreneurialism.

• Work SMART: Create goals that are S*pecific, Measurable, Attainable, Realistic and T*ime Bound.

REPORTS TO

• Manager of Community Engagement

DIRECT REPORTS

• None

SALARY

This is a full-time, contract position working 40 hours/week for 1 year.[LB3] [MR4] [CO5] Starting salary is from $49,063

Screening Requirements

• Criminal Record Check

• Child Intervention Record Check

• Driver’s Abstract

Training Requirements

• Conflict into Calm Training

• Naloxone Kit Training

• WHMIS Training

The above listed training requirements must be completed within the first three months of employment. Other training requirements may be identified during employment and must be completed as directed.

Job Type: Permanent, full-time

Application Deadline: May 17th, 2024

Interested candidates are invited to submit their resume and cover letter to:

Manager Name: Michelle Reid Manager Position: Manager of Community Engagement E-mail: [email protected]

HOW TO APPLY

Interested candidates are invited to submit their resume and cover letter to:

We thank all applicants for their interest. However, only candidates selected for interview will be contacted.

As the COVID-19 pandemic evolves, Bissell Centre continues to take action to protect person served and staff. Strategies related to Bissell Centre’s response to COVID-19 are driven by the guiding principle of taking all reasonable precautions and measures to protect the health and safety of both persons served and staff. In keeping with this intentional purpose, COVID-19 full vaccination is a condition of employment for new hires, except due to legitimate, established exceptions.

Bissell Centre is an equal opportunity employer who is committed to diversity within our community and welcomes applications from all qualified individuals regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, or disability. Bissell Centre is committed to the principle of equal employment opportunity for all employees, in accordance with provincially and federally legislated protected grounds.