HR Assistant – Recruitment

Full Time • Human Resources

WHO WE ARE

Are you an HR Professional looking to make an impact in your community? Do you have endless optimism, ready to move and change and create HR processes and procedures? Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and well-being of everyone, Bissell Centre’s work is based on building relationships, hope and trust. Our community comes from all walks of life and so do we.

Through our programs we work to empower people from meeting their own basic daily needs to having sustainable livelihoods, secure housing, and feeling hope for the future and make plans for a prosperous life. By joining Bissell Centre, you will become part of a fast-paced and dedicated team that works together to realize our vision.

Currently, Bissell Centre is looking for an individual wanting to join an HR team and help to the next level. Are you ready to be our HR Assistant and make an impact in our community?

ABOUT THE ROLE

The Human Resources Assistant will be responsible for a wide variety of administrative duties which include supporting the Human Resources team. This role demands a high level of confidentiality and professionalism when interacting with employees, management, and the public.

WHAT IS THE ROLE

Duties and Responsibilities

Human Resources Administration

Prepare offer letters, confirmation of employment letters, and orientation
Assist with Human Resources communication, including updating
Assist managers in various aspects of full cycle recruitment and selection including posting job advertisements, resume screening, pre-screen interviewing, scheduling of interviews, participating in interviews and candidate assessments and planning post-interview consults,
Utilize social media tools to assist with recruitment / candidate sourcing.
In absence of Training, Coordinator manage new hire administrative processes, employee orientation and training including assigning courses on Talent LMS, and booking core training (Orientation, Conflict to Calm and Naloxone Training)
Lead birthday and anniversary recognition program, including card distribution and announcements in coordination with Peks Committee
Act as Safety Representative and prepare Safety meeting
Compile data, statistics, metrics, and other information as required for departmental KPI’s.
Arrange employee exit interviews, and provide support with termination processes, including tracking reasons for employee
Attending career fairs as
Manage and maintain sensitive and confidential materials like employee relations, personnel matters, and organizational changes.
Organize and protect the security of information, data, and
Explain company personnel policies, benefits, and
Answering basic Human Resources correspondence with employees and managers
Provide support with Worker’s Compensation Board
Organize, schedule, book and conduct the HR new employee

Administrative Duties

Filing of correspondence
Assist with contract and grant document
Records and office supplies management

General Duties

Participate in probationary and annual performance
Attending scheduled staff and supervision
Perform other duties as
Supporting Director, People & Culture in strategic Human Resources projects

WHAT YOU BRING TO THE ROLE

Qualifications

Education and Experience

College diploma or additional post-secondary education in HR related courses an asset
Minimum 1-2 years’ experience working in an administrative role.
Office administration certificate: equivalent combinations of education and experience will be
Working towards CPHR Designation an asset

Knowledge, Skills, and Abilities

Strong attention to detail
Accurate and efficient data entry skills and working knowledge in operating office equipment e.g., printer, copier, and fax machine.
Excellent proficiency with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook (email) and Outlook Calendar), Internet navigation, databases, and general computer use
Flexible, able to prioritize problem-solving, multi-task, and deal with difficult situations in a calm and confident manner
Strong interpersonal, communication and customer service skills, with the ability to communicate in a professional manner with tact and diplomacy
Demonstrated ability to maintain confidentiality
Display professionalism at all times and adopt appropriate non-partisan stance with employees and management
Familiarity with issues of poverty, community-based organizations, and the services they provide.

Personal Characteristics

Human Resources Administrator should demonstrate competence in all the following:

Behave Ethically: Understand ethical behavior and business practices and ensure own behavior is consistent with these standards and aligns with the mission and core values of Bissell
Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and
Focus on Participant Needs: Anticipate, understand, and respond to the needs of participants and the community to meet or exceed their expectations within the organizational
Foster Teamwork: Foster, sustain and role model productive team management practices, and contribute to a positive team environment. Share expertise and knowledge to support, coach and develop
Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the
Organizational Skills: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Plan: Determine strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and
Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the

Screening Requirements

Criminal Record Check
CWIS Check

Training Requirements

Conflict into Calm Training
Employment Standards Training

The above-noted training must be completed during the first six months of employment or as agreed upon by the supervisor.

HOW TO APPLY

Interested candidates are invited to submit their resume and cover letter to:

Human Resources

Email: humanresources@bissellcentre.org

We thank all applicants for their interest. However, only candidates selected for interview will be contacted.

As the COVID-19 pandemic evolves, Bissell Centre continues to take action to protect person served and staff. Strategies related to Bissell Centre’s response to COVID-19 are driven by the guiding principle of taking all reasonable precautions and measures to protect the health and safety of both persons served and staff. In keeping with this intentional purpose, COVID-19 full vaccination is a condition of employment for new hires, except due to legitimate, established exceptions.

Bissell Centre is an equal opportunity employer who is committed to diversity within our community and welcomes applications from all qualified individuals regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, or disability. Bissell Centre is committed to the principle of equal employment opportunity for all employees, in accordance with provincially and federally legislated protected grounds.

Application Deadline: March 15th, 2023

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